ࡱ> y Gbjbj 0{{DDDTVuj#@###$+,ttttttt$wdzt-$$--t##t{3{3{3-##t{3-t{3{3fkpq#-;0"knD{tt0un {1b {qq {q--{3-----tt{3---u---- {---------D d:  International Field Course Student Handbook The University of ԰AV Global College November 2014 Note: This Handbook borrowed some of its material from the University of ԰AVs Pre-Departure International Student Exchange Guidebook. We thank the Office of Admissions for this contribution. Contents  TOC \o "1-2" Introduction  PAGEREF _Toc402535894 \h 1 Roles and Responsibilities  PAGEREF _Toc402535895 \h 2 Student Responsibilities  PAGEREF _Toc402535896 \h 2 University of ԰AV Responsibilities  PAGEREF _Toc402535897 \h 2 Cross-Cultural Learning  PAGEREF _Toc402535898 \h 3 Research, Research, Research  PAGEREF _Toc402535899 \h 3 Cultural Stress  PAGEREF _Toc402535900 \h 3 Ethics  PAGEREF _Toc402535901 \h 3 Insurance  PAGEREF _Toc402535902 \h 4 Manitoba Health Insurance  PAGEREF _Toc402535903 \h 4 Supplemental Travel Insurance  PAGEREF _Toc402535904 \h 4 Crossing International Borders  PAGEREF _Toc402535905 \h 5 Canadian Passports  PAGEREF _Toc402535906 \h 5 Visas  PAGEREF _Toc402535907 \h 6 Permanent Residents in Canada  PAGEREF _Toc402535908 \h 6 Registering with a Canadian Embassy  PAGEREF _Toc402535909 \h 6 Legal Considerations  PAGEREF _Toc402535910 \h 6 Laws of the Host Country  PAGEREF _Toc402535911 \h 6 Liability Waiver  PAGEREF _Toc402535912 \h 6 Travel Tips  PAGEREF _Toc402535913 \h 7 Getting to Your Destination  PAGEREF _Toc402535914 \h 7 Money  PAGEREF _Toc402535915 \h 8 Student Identification Cards  PAGEREF _Toc402535916 \h 9 Being Safe and Healthy  PAGEREF _Toc402535917 \h 9 Health  PAGEREF _Toc402535918 \h 9 Safety  PAGEREF _Toc402535919 \h 10 Personal Safety  PAGEREF _Toc402535920 \h 11 Pre-Departure Checklist for Field Course Students  PAGEREF _Toc402535921 \h 14 Emergency Information Card  PAGEREF _Toc402535922 \h 15 Acknowledgment of Risks/Responsibilities and Liability Waiver  PAGEREF _Toc402535923 \h 16  Introduction You have decided to broaden your experience and understanding by participating in an international field course. Bravo! Field courses are unique ways to expand your personal and academic horizons; they provide the opportunity and learn more about yourself, other cultures, and the way in which people around the globe live and work together. International courses also entail enhanced challenges, responsibilities, and risks. The University of ԰AV Global College is committed to providing outstanding educational opportunities, and assisting you in maximizing your learning and having a safe and responsible field course experience. Good preparation is the key to maximizing your field course experience, and to addressing the questions that you and others may be asking, such as, Is it safe to go there? What do I need to do to get ready? This Handbook outlines what you will be expected to do prior to departure, as well as when you are in the field. At the back of this Handbook you will find a pre-departure checklist and forms for you to fill out and/or sign. Please ensure that all tasks are completed and forms handed in on or before the due date as specified by your instructor. This document is a companion to your course syllabus. Should you have any questions, please contact your instructor. Roles and Responsibilities Opportunities are accompanied by responsibility. You are responsible for ensuring that your time abroad is a safe and positive learning experience. The following section summarizes your areas of responsibility and the actions you should take to ensure a successful experience overseas. Know yourself and your surroundings. Ask questions and be informed! While the exact responsibilities may vary from course to course, these are ones that are typical of field courses. Student Responsibilities Pre-Departure: Carefully review Safety Guidelines section of this document Seek all related information on country, immunization/health requirements, travel arrangements Review the DFAIT Travel Reports and Warning for your host country Complete all tasks on the Pre-departure Checklist for Field Course Students (see page 13). Participate in all pre-departure seminars organized by the course instructor Book travel arrangements in a timely fashion (if applicable) Complete course registration through WebAdvisor and pay applicable fees During Field Course: Handle money and valuables responsibly Observe appropriate safety precautions Maintain professional attitude and respect traditions and customs of host country and organizationsyou will be forming peoples impressions of Canadians and of ԰AV Maintain good public relations, both internal and external, for the field course and the sponsoring institutions Talk to the instructor promptly if problems arise After the Field Course: Complete the course evaluation Complete academic work outlined in the course syllabus University of ԰AV Responsibilities Coordinate pre-departure orientation session(s) Make students aware of visa requirements necessary to enter field course country Advise students of the best way to access money while on the field course Advise students of food and water safeties in the locality they will be visiting Provide academic instruction and personal support throughout the field course Coordinate instruction, lodging, food, and transportation within the host country while the filed course is in session Troubleshoot and work to resolve concerns of course participants Evaluate the field course Cross-Cultural Learning Research, Research, Research Your time abroad will is an opportunity to learn about another culture, but more importantly, it is an opportunity to hold a mirror to yourself and your own culture. With the right outlook, you will learn just as much about your culture as you do about your host country and their culture. There are things you should know prior to departure and ways you can prepare to best foster these significant learning As a part of the course, your instructor will address relevant cultural issues and likely assign readings and assignments that aid you in understanding the historical, political, environmental, and social context of your destination. The more you learn about your host country before you go, the more prepared you will be Cultural Stress The field course experience can be overwhelming. You are far from home and being bombarded with new information, sights, and people. Feelings of shock and/or stress are normal and will likely be short-lived. Here are some ways to cope with cultural stress: Before you go Learn as much as you can about the country Learn a few common phrases in your destinations language Consider some of the ethical issues you may experience (see below for more information) While you are there Acknowledge the feelings do not ignore them Debrief your experiences. Talk about them with your instructor and/or other students you are all learning together Take time to journal. Describe, interpret, and evaluate the various perspectives of the situation Get adequate sleep and eat well Ethics You will almost inevitably have some ethical questions surrounding your trip and your experiences, particularly when visiting less affluent countries or communities. Working through these ethical questions can be stressful but is also important for personal growth and transformation. To prepare yourself, think about how the following examples could become a factor for you while abroad: Impact of international students presence on the host community What are the multiple messages generated if you constantly take photographs Profit flows and economic disparity Assumptions about race and gender Although they do not deal precisely with field courses, the following articles pose thought-provoking questions about the ethics of North Americans traveling abroad. Take time to read them and reflect on the implications for you and your class. King, J. T. (2004). Service-Learning as a Site for Critical Pedagogy: A Case of Collaboration, Caring, and Defamiliarization Across Borders. Journal Of Experiential Education, 26(3), 121-137. Simpson, K. (2004), Doing development: the gap year, volunteer-tourists and a popular practice of development. Journal of International Development, 16:681692. Insurance Obtaining medical care outside of Canada can be very expensive. It is important to know exactly what health insurance you have before you travel and what benefits your health plan will provide when you travel abroad. Manitoba Health Insurance Manitoba Health will be the first payer on any medical claims you will make while out of the country, so it is imperative that they know about your travel plans before you go. Manitoba Health will cover you for health related expenses abroad according to what they would normally pay if the treatment/expense had occurred in Manitoba. This means that if your expense is greater in your host country than the same procedure costs in Manitoba, you are responsible for the balance of the costs. Additionally, Manitoba Health does not cover you for: The cost of an ambulance or air ambulance The cost of returning you home if you are medically unable to return by regular transportation The cost of flying a family member to your assistance if you are hospitalized Extra expenses incurred because you cannot return home when planned as a result of hospitalization Notify Manitoba Health about your travel plans as soon as they are confirmed. You can do this by phone at 204-786-7101 or 1-800-392-1207, or by visiting their office at 300 Carleton St, ԰AV MB. For more information please visit the Manitoba Health Website at:  HYPERLINK "http://www.gov.mb.ca/health/mhsip/" http://www.gov.mb.ca/health/mhsip/ Supplemental Travel Insurance It is required that you provide proof of supplemental out-of-province insurance coverage prior to your departure. Some students are covered under a parents plan. For information on the UWSA health plan email  HYPERLINK "mailto:health@theuwsa.ca" health@theuwsa.ca or call 204-786-9992 CAUTION: All insurance plans will be deemed null and void if you enter an area considered to be a war zone, as identified by the Canadian Department of Foreign Affairs. For more information on this visit:  HYPERLINK "http://www.voyage.gc.ca/index-eng.asp" http://www.voyage.gc.ca/index-eng.asp Crossing International Borders Crossing international borders is sometimes easy and sometimes complicated. As a citizen of Canada or another country, you have certain rights, privileges, and responsibilities while you are abroad. At all times, however, you are subject to the laws of the country you are visiting. A passport is your primary means of identifying who you are outside of Canada. National authorities will recognize you as a Canadian (or citizen of another country) only if you have this identification. Depending on the countries you visit, you will need to obtain a visa before you arrive at the border. You will need your passport in order to apply for and obtain other necessary travel documents. If you do not have a passport please begin the application process immediately. If you already have a passport, check the expiration date and renew if it will expire while you are away or shortly after you plan on returning. Some countries require your passport to be valid for six months prior to entry. Make sure you check the expiration date on your passport and act accordingly well in advance of your departure. Canadian Passports Go to the following link for information and passport forms and requirements:  HYPERLINK "http://www.passportcanada.gc.ca/index.aspx?lang=eng" http://www.passportcanada.gc.ca/index.aspx?lang=eng You may obtain a Canadian passport if: a) you were born in Canada and can provide a Canadian birth certificate, OR b) you can provide a certificate of Canadian citizenship Passport applications, instructions, and a list of required documents can be picked up at any travel agent, or downloaded at  HYPERLINK "http://www.ppt.gc.ca" www.ppt.gc.ca Submit your completed passport application in one of the following ways: In person: Passport Office 400-433 Main Street (SE corner of Main and Bannatyne) ԰AV, MB By mail: Passport Canada Foreign Affairs and International Trade Canada Gatineau QC K1A 0G3 Canada By courier: Passport Canada 22 de Varennes Street Gatineau QC J8T 8R1 Canada Allow 10 working days to process your application if applying in person to the ԰AV Passport Office. Allow 20 working days plus transit time if mailing or using courier service to Gatineau. (For an additional fee, you can obtain an expedited passport through the ԰AV Passport Office.) Visas You may require a visa in order to enter another country depending on your purpose for going to that country, your length of stay, and that countrys border requirements. Your instructor will provide information visa requirements for your host country. However, visa requirements can change regularly, so if a visa is required, so double-check directly with your host countrys embassy or consulate for details on how to apply for the appropriate visa prior to submitting your application. For a list of consulates and embassies in Canada visit:  HYPERLINK "http://www.embassyworld.com/embassy/canada2.htm" www.embassyworld.com/embassy/canada2.htm Permanent Residents in Canada A permanent resident is someone who has been allowed to enter Canada as an immigrant, but who has not become a Canadian citizen. Canadian permanent residents are required to have a Permanent Resident Card when returning to Canada by commercial carrier. The Permanent Resident Card is the official proof of status document for Canadian permanent residents. If you do not have a Permanent Resident Card, the application and information kits are available on Citizenship and Immigration Canadas Website at  HYPERLINK "http://www.cic.gc.ca" www.cic.gc.ca or through the call centre at 1-800-255-4541. Registering with a Canadian Embassy The Department of Foreign Affairs Canada offers a service called Registration of Canadians Abroad (ROCA). The registration is voluntary in terms of government requirements, and personal information provided on the registration form is protected and used in accordance with the provisions of the Privacy Act. However, registration with ROCA is required of all participants in Global College field courses. The service is provided in the event there is a need to contact Canadians to offer urgent advice during a natural disaster or civil unrest, or of a family emergency at home.  HYPERLINK "http://travel.gc.ca/assistance/emergency-info/roca-faq" http://travel.gc.ca/assistance/emergency-info/roca-faq Information on Canadian Government Offices in foreign countries can be found at:  HYPERLINK "http://www.voyage.gc.ca/contact/offices-list_liste-bureaux-eng.asp" www.voyage.gc.ca/contact/offices-list_liste-bureaux-eng.asp Legal Considerations Laws of the Host Country While you are abroad, you are bound to all laws of the host country, program rules and regulations. Make yourself familiar with all of these areas before leaving Canada. Be aware of the legal drinking age, the laws on drug use, and what your legal rights are in your host country. Liability Waiver Ensure that you return the Liability Waiver (attached to this handbook) to your instructor by the required deadline. By signing the Liability Waiver you have waived your legal rights against the University of ԰AV to claim any losses or injuries that you may suffer as a result of this experience abroad. Travel Tips Getting to Your Destination Although booking an airline ticket may seem like a straightforward process, you will need to pay careful attention to several important details. Before purchasing your ticket, be sure to shop around, especially online. The more thorough you are the better price you will get. You may also want to take into account the ecological impact of international air travel and heed some of the following tips on minimizing your carbon footprint. There are ways to reduce your travel stress and enjoy getting to your destination. As a general rule, all Canadians traveling abroad should do the following: Check the Airline Website at least 3 days in advance of your departure to check for any flight schedule changes Arrive at the airport at least 3 hours prior to your scheduled departure time for international flights Never leave your bags unattended, or accept anything from strangers for delivery Keep a small amount of local currency on you in order to pay a departure tax at the airport. Some taxes are calculated into the price of your ticket while others are charged at the airport. To be sure, call ahead to the airline to inquire about the tax Air Travel and the Environment The emissions of one trans-Atlantic flight are equivalent to each passengers personal vehicle use for a year. Currently, air travel accounts for anywhere from 4-9% of the total climate change impact. However, sometimes air travel is necessary. The David Suzuki Foundation recommends you do the following to reduce the environmental impact of your flight: Fly during the daytime. Studies have found that overnight flights have a greater impact on the environment Fly economy; more people per plane means fewer emissions per person Take the most direct flights possible. Take-offs and landings are when the most fuel is used. Pack light. The lighter the plane, the less fuel burned Demand more fuel-efficient airplanes. Todays planes are no more fuel-efficient than those in the 1950s. Contact your local and national politicians or start a petition to demand regulation of the air industrys emissions Purchase carbon offsets (see below) Carbon Offset Programs A carbon offset is a reduction in emissions of carbon dioxide made in order to compensate for an emission made elsewhere. Most people do not have the capabilities to directly make up for their carbon use. However, carbon offset programs are connected to organizations that can and do reduce carbon emissions through a variety of initiatives. Carbon offset programs like PlanetAir and Offsetters calculate the amount of carbon you used or will use and convert it to a dollar amount needed for an initiative to offset those emissions. However, not all carbon offsets are created equally. If purchasing offsets from places other than Offsetters and PlanetAir, look for offsets that are Gold Standard certified. Carry On or Check In? Consider the possibility that your checked luggage could be delayed or lost before packing your carry-on. In your carry-on, it is wise to pack a change of clothes, a few toiletries and other essentials that can get you through at least one or two days without the rest of your luggage. Check with your airline carrier to see about any restrictions that apply to carry-on luggage in terms of weight, size, and number of bags. As a general rule, you are allowed one purse and one carry-on luggage piece that must be small enough to fit either under the airplane seat or in the overhead compartments. Packing Your Bags It is important to fully explore your luggage limitations before beginning to pack. Baggage allowance varies significantly between airlines and destinations. Baggage allowance heading out of Canada may be considerably higher than that allowed in other countries. Dont be caught in a stopover and discover that only half of your luggage is allowed on the plane! Check this ahead of time with the travel agent or airline companies. Some other tips: Pack your own bags, since you need to be able to give an account of everything in them Clearly label all pieces of luggage, including carry-on items. Luggage tags with flaps to hide your name will help to protect your anonymity Make an inventory of your luggage contents and carry this with you Make sure electronic devices have charged batteries and are ready for working order inspection. You will not be allowed to bring them if they are not functioning Pack prescription medication in its original labeled container Never wrap or package gifts. Security may require you to open packages for inspection A good rule to follow: if you dont want to lose it, dont pack it Airport Pick-Up Prior to departure, be sure to look into how you will get from your destinations airport to the place you are staying within the host country. Be sure to carry a small amount of local currency or U.S. dollars with you for when you arrive at the airport in the event you need to take a taxi or shuttle. Money Best practices in accessing money abroad vary from country to country. Please discuss with your course instructor the best way to access money while on the trip. In many places, cash in the local currency is the best form of payment. Unless your instructor advises you otherwise, do not assume that you can use debit or credit cards for small, everyday transactions. Credit cards (especially Visa and MasterCard) are widely used in some countries, but not everywhere. In some regions they are only used by larger businesses. In most instances, using a debit card to withdraw cash from a local bank ATM is the easiest and cheapest way to convert Canadian dollars to local currency. This also allows you to withdraw money from your account in installments, rather than carrying large amounts of money with you. You will, however, be charged bank fees for this convenience. Take note of the inter-bank system that your card uses (for example Plus or Cirrus) and match it to the system used by the local bank. (In Canada, most financial institutions will have ATMs that accept all of the major cards, but in some countries a bank will only subscribe to one system. You may need to try more than one bank in order to learn which local bank works with your card.) Carry an emergency amount of $US or local currency (enough to get you through two days and nights) when you leave Canada. It comes in handy if the ATM in the local airport is not working, or the first bank you try does not accept your card. Travelers cheques are seldom used these days. It is a good idea to let your bank and credit card company know if you are going abroad. Both may block transactions if they notice something unusual happening with your accounts, in order to prevent fraud and theft. Student Identification Cards Bring either your student ID card or your International Student Identity Card (available through the UWSA at  HYPERLINK "http://www.theuwsa.ca" http://www.theuwsa.ca) on your field course. These may secure you discounts or deals on activities you do outside of the field course, or even for admission to museums or other attractions that are part of the field course. Being Safe and Healthy Almost any activity you undertake has an element of risk to it. Those who travel internationally are particularly more vulnerable to risks because they are distracted by being out of their comfort and safety zone, they encounter unfamiliar germs or diseases, and they do not have the same network or resources available and they may stand out making them more of a target. The greatest mitigation to risk is abundant sense of caution and listening carefully to the advice of people in the local community. Health The most common reason for medical illness and death in travelers is trauma. The main causes are motor vehicle accidents, sporting and other recreational injuries, and violent theft. All of these means of trauma are increased with the addition of alcohol and other drugs. You can do a lot towards ensuring your health abroad by staying alert, avoiding high-risk activities, and being cautious with alcohol Please talk with your instructor about other health risks and illness-prevention strategies relevant to your host country Before You Leave - Immunizations Visit a travel health clinic or your doctor to obtain information on health issues in the area you plan to visit, and to get advice on necessary immunizations and ways to avoid illness while away Some immunizations must be given in a series, so plan on visiting a travel health professional as soon as possible. Be prepared to tell the physician or nurse where you intend to visit, how long you plan to be there, potential activities, the kind of accommodation you will be staying in and whether you intend to travel in rural, urban, or both areas. Physicians may also ask for your immunization record and medical history. The ԰AV Regional Health Authority operates a travel health clinic near campus at 490 Hargrave Street. Appointments are required. Telephone 204-940-TRIP (8747). Additional information about the clinic and travel health can be found at:  HYPERLINK "http://www.wrha.mb.ca/community/travel/contact.php" http://www.wrha.mb.ca/community/travel/contact.php Other Hazards to Consider Medical and dental procedures as well as acupuncture, piercing and tattooing have the potential for disease transmission if non-sterile equipment is used. Try to avoid receiving blood products/transfusions of any kind unless advised that it is absolutely necessary. Diseases that could be transmitted from any of these procedures include AIDS and Hepatitis. Also, serious wound infections can result from tattooing, piercing and acupuncture. Food and Water Your instructor will discuss with you any precautions required for food and water safety in the localities that you will be visiting. Further Information Web sites of interest for useful health information include: Centre for Disease Control  HYPERLINK "http://www.cdc.gov" www.cdc.gov Canadian Government, Department of Foreign Affairs and International Trade  HYPERLINK "http://www.international.gc.ca/international/index.aspx" www.international.gc.ca/international/index.aspx International Association for Medical Assistance for Travelers  HYPERLINK "http://www.iamat.org" www.iamat.org Safety There is no situation where you can avoid risk altogether. Being safe means being aware of your risk and being proactive about how to handle the risk to the best of your ability. Traveling abroad increases your personal safety risks because it removes your familiarity with basic support systems and requires you to learn new behaviour codes. This is part of the overall learning experience of going abroad. An important part of risk management is understanding the political and social contexts where you will be traveling, educating yourself on potential risks, and developing a plan to reduce your exposure to unnecessary risks. The reading materials in your course will provide background information about the region you will visit. In addition, the Canadian government maintains a web site with travel cautions or warnings for each country  HYPERLINK "http://travel.gc.ca/travelling/advisories" http://travel.gc.ca/travelling/advisories Review the information for the country or countries you will be visiting, along with health and safety information from other sources. Each field course participant is required write a brief statement (approximately 2-3 pages) outlining the major risks you are likely to encounter, and what you will do to mitigate those risks. Precautions Against Theft If you dont want to lose it, dont bring it. Leave expensive jewelry, clothing, and electronic items at home if possible these items will identify you as a good target for thieves. Laptops can be very useful in preparing course journals, or using the Internet, but only take the items that you are going to use. If you are taking expensive cameras or electronic items, record the model and serial numbers of the items, leave a copy at home, and carry a copy with you. (Very useful information if you need file a police report or insurance claim.) Hotel rooms are not a safe place to store valuables. When carrying money or valuables with you, here are some tips for keeping them safe: Always use a money, ankle, or neck belt to carry important documents, funds, and cards. Keep it out of sight. Thieves look for these kinds of things and may attempt to cut the belt off of you if they know you are wearing one As you prepare to go out, check that all closures on your bag are shut. If you have something of value in a backpack, put it in the bottom of the pack, not on the top where it can be easily removed. Carry only the cash you need, and divide it amongst several pockets and your lodging Carry your wallet in a front pocket or under clothing. You may want to carry a dummy wallet that you can painlessly surrender if thieves approach you. Whenever possible, avoid walking alone. This is especially important at night Walk nearer to the curb, facing oncoming traffic, to avoid passing too close to shrubbery, dark doorways and other places of concealment. When abroad, your passport is your most precious possession. Except on days when you are passing through a border crossing or otherwise need to use the passport, always carry it in your money belt. Be sure to photocopy your tickets and passport in case the originals are lost. You may only have an e-ticket. A reissuing fee may be charged if you do not have a copy (this does not apply to e-tickets). Carry a photocopy of important documents with you, and leave these scanned versions in Canada and available via email in case you need access to them. Personal Safety It may take some time to understand how people relate in your new setting. Be sensitive to the habits and customs of your host country. Be courteous and respectful. Not every culture will share your values, so be sensitive. Observe how people of the opposite sex interact with one another and respect any taboos or cultural norms that are established. Women travelers The risk assessment you complete as part of your preparation and information provided by your instructor in pre-departure seminars should give you a general idea of the types of risks women traveling within your host country may face. Treatment and views of women will vary depending on the country. Be aware what is considered harassment in Canada might not be considered so in another culture. Become familiar with the customs of dress in the country you are visiting. Observe how people dress in the host country across different situations and dress accordingly. If possible, avoid traveling alone. Project a confident attitude while in public spaces. Research non-verbal communications of the host country before you go and be aware of the meaning of these signals. For example, in some countries making eye contact may be considered an invitation. Walk with your head up and be aware and alert. Follow your instincts. If you feel uncomfortable about a location or person, leave immediately and find the group, or speak with your instructor. Observe women from the host country; they will be your best guides. If you are unsure of something, ask a local or your instructor. Remember that an activity you do at home may not be advisable in the host country. Alcohol and Drugs With alcohol and drug use come an increased risk of injury and harm. When you are away from home and the things you know, lower your risk by drinking responsibly, if at all. Please also note that violation of any pre-established alcohol or drug rules could result in your termination from the field course. Enforcement of drug laws can be very harsh; you do not want your field course itinerary to include the inside of a police station or holding cell. Emergencies Abroad Your first point of contact in any emergency is your field course instructor. In the event that you are incapacitated, your instructor will have a copy of your emergency contacts and medical information, as will the Global College office. The Department of Foreign Affairs Canada Operations Centre operates 24 hours a day, 7 days a week. An experienced officer is always available to respond to emergency calls from anywhere in the world. You can access this service by filling out the form on the following website:  HYPERLINK "https://travel.gc.ca/assistance/emergency-assistance/emergency-contact-form" https://travel.gc.ca/assistance/emergency-assistance/emergency-contact-form You may also call the Canadian Embassy or in or nearest to your host country. Australian and Swedish embassies around the world will also provide emergency help to Canadians by special agreement. Phone numbers for embassy and consulates can be found here:  HYPERLINK "http://travel.gc.ca/assistance/embassies" http://travel.gc.ca/assistance/embassies Your Emergency Contact Information Sheet also contains the 24-hour number for the University of ԰AV Security Office. Pre-Departure Checklist for Field Course Students Apply for passport OR check the expiry date and take action as necessary Make travel arrangements and pay for airfare, arriving no later than __________ in __________ and departing no earlier than ___________ from _________________ Register for ROCA  HYPERLINK "http://travel.gc.ca/assistance/emergency-info/roca-faq" http://travel.gc.ca/assistance/emergency-info/roca-faq Utilizing information from government web site  HYPERLINK "http://travel.gc.ca/travelling/advisories" http://travel.gc.ca/travelling/advisories and other sources, prepare risk assessment and management plan Purchase adequate medical insurance to cover you for the period of the course Notify bank and credit card company of your travel plans Photocopy Immunization Certificate, Passport, Drivers License, and Health Card. Keep one copy with you and leave one with somebody at home Read and sign Release of Liability Waiver Submit to Global College Submit the following documentation to Global College. Copy of your travel itinerary Photocopy of passport Completed risk assessment and management plan Confirmation of ROCA Completed Emergency Contact form Signed Release of Liability Waiver Proof of supplemental travel health insurance Emergency Information Card Your Information Name: Date of Birth: Citizenship: Passport #: Blood Type: Medical Conditions: Medications: Doctor & phone # Insurance Company: Policy #: 24hr Ph #: Embassy/Consulate: Ph #: Address: Emergency Contacts Contact Name: Relationship to you: Address: Ph #: Alternate Ph # Email: Alternate Contact Name: Relationship to you: Address: Ph #: Email: The University of ԰AV Global College: 204-988-7105 The University of ԰AV Security Services: 204-786-9272 (24 hrs)  NOTE: Remember to provide your emergency contacts with a copy of this completed form. Keep this card with you at all times and have several copies in different locations. A copy will also be on file at Global College. Acknowledgment of Risks/Responsibilities and Liability Waiver ATTENTION: BY SIGNING THIS LEGAL DOCUMENT, YOU GIVE UP CERTAIN LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE. PLEASE READ CAREFULLY. In consideration of The University of ԰AV (the University) making arrangements for me to participate in a field course entitled _________________________________ in ______________________________ for a period beginning on or about ________________ and ending on or about ___________________ (the Program), I agree as follows: Assumption of Risks: I understand that the Program will take me away from campus for an extended period of time. During this period, I understand that I will be in an unfamiliar surrounding and will be exposed to risks to my person and possessions. I understand that I may suffer physical injury, disease, sickness or death, or damage to my property as a result of my participation in the Program; and that there is a possibility of accidents, natural hazards, violence, crime, civil unrest, disease, homesickness and loneliness. I freely and voluntarily accept and assume all such risks, dangers and hazards. I understand that despite its efforts, the University may not be able to ensure my complete safety at all times from such risks and dangers. I further acknowledge that I had other options, other than to participate in the Program, but selected to do so freely and voluntarily. Assumption of Responsibility: I understand that it is my responsibility to abide by all applicable policies of the University and laws of the host institutions and country, and to ensure that I have adequate medical, personal health, dental and accident insurance coverage, as well as protection of my personal possessions. More particularly, I appreciate the University do not carry accident or injury insurance for my benefit and I acknowledge that I have been advised by the University of risks and dangers as well as the need to act in a responsible manner at all times. My signature below is given freely in order to indicate my understanding of the acceptance of these realities and in consideration for being permitted by the University to participate in the Program. I recognize that there may be certain portions of the Program which the University will not directly supervise. Further, I recognize that the University will not arrange any living accommodations or extracurricular activities during my participation in the Program, unless specifically detailed in the Program description. Liability Waiver: I hereby release, hold harmless and indemnify the University, their employees, students and agents from any and all liability for any loss, damage, injury or expense that I may suffer as a result of my participation in this Program, including, but not limited to, accidents, natural hazards, violence, crime, civil unrest, sickness, disease, homesickness and loneliness. Moreover, the University shall not be liable for loss, damage or costs of any kind which I may incur as a result of my participation in this Program and which relates to transportation, scheduling, government restrictions, acts of God or any other matter beyond the University control. I understand that this waiver cannot be revoked or modified except in writing, with the consent of the University. This waiver shall be effective and binding upon my heirs, next of kin, executors, administrators and assigns. Pre-Departure Preparation: I acknowledge and agree that I have been provided access to the International Field Course Student Handbook and that I have been offered to attend a pre-departure orientation session. I HEREBY DECLARE THAT I AM OF THE FULL AGE OF 18 YEARS AND HAVE READ THIS DOCUMENT CAREFULLY AND I ACKNOWLEDGE MY RESPONSIBILITIES AND THE EFFECT OF THIS LIABILITY WAIVER ON MY LEGAL RIGHTS AND RESPONSIBILITIES. 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